While keeping a physical distance of at least six (6) feet from other people, practicing good hygiene measures (e.g., frequent hand washing, avoiding touching the face, covering a cough by coughing into an elbow or sleeve, etc), and staying home when experiencing COVID-19 (“virus”) symptoms are the best known protections against the virus, wearing a face covering that covers your nose and mouth can help protect yourself and others.
To help ensure the health and safety of everyone in the workplace, face coverings are now required to be
worn on site at all WGI Westman Group Inc. (“WGI”) locations:
• Indoors when other people are present; this includes cubicles, the production floor, and common areas such as hallways, stairways, and restrooms.
• Outdoors when keeping a physical distance of at least six (6) feet from other people may not be possible.
For the purposes of this protocol, a face covering (“mask”) means a reusable cloth face mask or a disposable non-medical face mask, that covers the nose and mouth, and ties around the ears or the back of the head. It must be secured under the chin and fit snugly against the face.
This protocol applies to all WGI personnel, contractors, vendors, and visitors, on site at a WGI location.
This protocol is in effect until otherwise communicated by WGI and may be modified by WGI as necessary based on public health emergency guidelines, regulatory or internal requirements.
Employees are required to comply with this face covering protocol as a condition of employment, as well as for the health and safety of themselves, their colleagues, and the community. Employee non-compliance will be addressed by local management in conjunction with Human Resources and may include disciplinary action.
Contractor, vendor, or visitor non-compliance will be addressed by local management and may include the removal of the individual from WGI property.
WGI is committed to maintaining a respectful, productive, inclusive, and equitable workplace, and discrimination and other conduct that is inconsistent with our values will not be tolerated. If you see someone without a mask in accordance with this protocol, you should not confront them beyond a polite verbal reminder. If the individual still does not comply or if you do not feel comfortable reminding the individual to put a mask on, notify a Manager or Supervisor immediately.
Job-specific PPE requirements: Masks do not replace required job-specific personal protective equipment, such as face shields, welding masks or respirators.
Masks are not required when:
• The employee is alone in a private office.
• A medical professional has advised that wearing a mask may pose a health risk to the person wearing the covering or impair their breathing.
• Wearing a mask would create a safety risk to the person as determined by Federal, State or Provincial regulators or workplace safety guidelines.
• The individual is physically unable to put on or remove the mask without assistance.
• The individual has trouble breathing, is unconscious, or unable to remove the mask without help.
• The individual is deaf or hard of hearing and uses facial and mouth movements as part of communication.
Employees may be required to provide documentation to substantiate their need for an exception or
An accommodation may include the use of alternative personal protective equipment (i.e. face shield) where regulations allow.
WGI will make reasonable accommodations to the point of undue hardship on a case-by-case basis as
required by Provincial and State human rights legislation.
Department Managers & Supervisors are responsible for:
• The overall implementation of this protocol which includes training and instructing employees on how to use and launder/dispose of masks and answering any questions related to this protocol.
• Serving as role models by following this protocol.
• Enforcing and holding everyone accountable for following this protocol, including the use of discipline when applicable.
• Providing all employees in their department with up to five (5) reusable cloth face masks and replacing them when deemed necessary by Management.
• Ensuring they have an adequate supply of disposable non-medical face masks available for their department. Disposable non-medical face masks should be used sparingly.
• Constantly assessing the ongoing mask needs of their department and communicating their needs to their Sr. Manager who will then advise the Divisional VP.
• Ensuring that mask notification signage is posted in their department and at each entrance to the building.
• Ensuring the safe and sanitary discarding of disposable non-medical face masks in assigned “mask only” receptacles.
All employees are responsible for:
• Understanding and abiding by this protocol.
• Requesting clarification from their Manager or Supervisor if they don’t understand this protocol.
• Wearing the masks supplied by WGI or alternative personally purchased masks that have been approved by WGI.
• Ensuring that their WGI supplied masks are only worn while on company property and/or during work hours and/or while performing work related responsibilities. WGI supplied masks are not intended for personal use outside of work.
• Taking due care of their WGI supplied masks.
• Laundering their WGI supplied or personal (worn at work) reusable cloth face masks as per this protocol.
• Properly discarding disposable non-medical face masks as per this protocol.
Appropriate use of masks
When worn properly, a person wearing a mask can reduce the spread of his or her own infectious respiratory droplets.
• Allow for easy breathing
• Fit securely to the head with ties or ear loops
• Maintain their shape after washing and drying
• Be changed as soon as possible if damp or dirty
• Be comfortable and not require frequent adjustment
• Be made of at least 2 layers of tightly woven material fabric (such as cotton or linen)
• Be large enough to completely and comfortably cover the nose and mouth without gaping
• Contain a metal nose piece/bridge
Masks must not:
• Be shared with others even if the mask has been washed
• Impair vision or interfere with tasks
• Be made of plastic or other non-breathable materials
• Be secured with tape or other inappropriate materials
• Be made exclusively of materials that easily fall apart, such as tissues
• Be placed on anyone unable to remove them without assistance or anyone who has trouble breathing
• Have an exhalation valve or vent
• Display pictures, words etc that violate company policy when it come to respect in the workplace
How to put on a mask
1. Clean your hands with soap and water or hand sanitizer before touching the face covering.
2. Remove the mask from the box or packaging and make sure there are no obvious tears or holes in either side of the mask.
3. Determine which side of the mask is the top by locating the metal nose piece/bridge.
4. Determine which side of the mask is the front. The colored side of the mask is usually the front and should face away from you, while the white side touches your face.
5. Hold the mask by the ear loops. Place a loop around each ear.
6. Mold or pinch the metal nose piece/bridge to the shape of your nose.
7. Pull the bottom of the mask over your mouth and chin.
How to remove a mask
1. Clean your hands with soap and water or hand sanitizer before touching the mask.
2. Do not touch the front of the mask as this area may become contaminated during use. Only touch the ear loops. Hold both ear loops and gently lift and remove the mask. Keep used masks separate from unused masks.
3. Clean your hands with soap and water or hand sanitizer.
When to clean or dispose of a mask
Reusable cloth masks must be cleaned (i.e. laundered) after every wearing (i.e. after each work shift).
Generally, disposable non-medical face masks are not reusable. They should be replaced after eight (8) hours or sooner if they become moist, soiled, etc. Used disposable non-medical face masks must be discarded in a “mask only” receptacle. Clean your hands with soap and water or hand sanitizer after discarding the mask.
Maintaining a reusable cloth face mask
• Masks made of fabric, such as cotton, can be washed in your regular laundry with regular detergent using hot water.
o Consider using a non-scented laundry detergent if you are sensitive to perfumes so it is easier to wear the masks.
o Do not wash in bleach or add fabric softener.
• After laundering your fabric mask(s), hang to dry or dry your mask in a warm or hot dryer.
• You can also hand wash your mask(s) by using hot, soapy water. Scrub the mask(s) for at least 20 seconds and hang to dry or dry your mask in a warm or hot dryer.
• Store clean masks individually in re-sealable plastic bags (i.e. clear sandwich bag) when you are not using them.
Individuals who wear eye glasses, safety glasses, etc (“glasses”) may notice that their lenses are susceptible to
to fogging up when wearing a mask.
To reduce or eliminate fogging:
• Fit the mask to your face by making molding or pinching the metal nose piece/bridge to the shape of your nose. This will reduce the amount of air escaping through the top of the mask.
• Apply an anti-fogging solution to your lenses or gently wash your lenses with soap and water before wearing them. This will keep water droplets from building up and fogging your lenses.
• Adjust your glasses by pushing your glasses forward on your nose which will allow more air to circulate.
• If the mask is large enough pull your mask up over your nose and rest your glasses on top of it. This will reduce the amount of air escaping through the top of the mask. If you try this, make sure your mask still fits properly over your face. Your nose and mouth should be completely covered.